Privacy Policy

Halloran Pike Solicitors · 4th Floor, 12 Park Row, Leeds LS1 5HD · enquiries@halloranpike.co.uk · +44 113 496 0742
Last updated: 12 June 2026

1. About this policy

Halloran Pike Solicitors (we, us, our) is committed to protecting the privacy of individuals who contact us and use our website. This Privacy Policy explains how we collect, use, disclose, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

We are registered with the Information Commissioner's Office (ICO), ICO registration number ZB000000. By using https://halloranpike.co.uk (Website) or by contacting us for legal services, you acknowledge that you have read and understood this Privacy Policy.

2. What personal data we collect

We may collect the following categories of personal data:

• Identity and contact data: name, telephone number, email address, and postal address.
• Matter data: details about your legal matter, including the nature of your enquiry, relevant background facts, and any documents or information you provide when contacting us or engaging our services.
• Technical data: IP address, browser type, pages visited on our website, and device information collected automatically through server logs and analytics tools.
• Special category data: where you voluntarily provide health information, information about criminal convictions, or other special category data as part of your legal matter, we collect and process that data only to the extent necessary and in accordance with Article 9 UK GDPR.

3. Lawful basis for processing

We process personal data on the following lawful bases under Article 6 UK GDPR:

• Contract: where processing is necessary to perform or take steps at your request before entering into a contract for legal services.
• Legal obligation: where we are required to process data to comply with our legal and regulatory obligations, including those imposed by the Solicitors Regulation Authority (SRA) and the Legal Services Act 2007.
• Legitimate interests: where processing is necessary for our legitimate interests (such as improving our services and managing risk), provided those interests are not overridden by your rights.
• Consent: where you have given clear consent for a specific purpose (for example, receiving marketing communications). You may withdraw consent at any time.

Where we process special category data, we rely on Article 9(2)(f) UK GDPR (legal claims) or your explicit consent.

4. How we use personal data

We use personal data to:

• respond to your enquiry and provide legal services;
• manage your matter, including correspondence with courts, tribunals, opposing parties, and other persons as required;
• comply with our legal and professional obligations as a solicitors' firm regulated by the SRA;
• communicate with you about your matter and about our services;
• improve our website and services using de-identified or aggregated data; and
• meet our other legal obligations, including anti-money laundering checks under the Proceeds of Crime Act 2002 and the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017.

5. Disclosure of personal data

We may disclose personal data to:

• courts, tribunals, regulators, and law enforcement agencies in connection with legal proceedings or as required or authorised by law;
• opposing parties, witnesses, and other professionals engaged in connection with your matter;
• barristers and other solicitors or legal professionals we instruct on your behalf;
• the Solicitors Regulation Authority (SRA) and the Legal Ombudsman where required by our regulatory obligations;
• service providers who assist us with practice management, document storage, IT, email, website hosting, and similar functions, where those providers are bound by appropriate data-processing agreements; and
• any other person to whom you have authorised disclosure.

We do not sell, rent, or trade personal data to third parties for marketing purposes.

6. International transfers

Some of our service providers may store or process data outside the United Kingdom. Where we transfer personal data to a country not recognised by the UK as providing an adequate level of protection, we ensure appropriate safeguards are in place, such as the International Data Transfer Agreement (IDTA) approved by the ICO, or equivalent measures.

7. Retention

We retain personal data only for as long as necessary for the purposes set out in this Privacy Policy, or as otherwise required by law (including the SRA's record-keeping requirements, HMRC obligations, and our professional indemnity insurance arrangements). Matter files are typically retained for a minimum of six years from the end of the matter.

8. Your rights

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access: to obtain a copy of your personal data (subject access request).
• Right to rectification: to have inaccurate data corrected.
• Right to erasure: to have data deleted in certain circumstances (the "right to be forgotten").
• Right to restrict processing: to limit how we use your data in certain circumstances.
• Right to data portability: to receive your data in a structured, commonly used format in certain circumstances.
• Right to object: to object to processing based on legitimate interests or for direct marketing.
• Rights related to automated decision-making: not to be subject to solely automated decisions that produce significant effects.

To exercise any of these rights, please contact us using the details in clause 10.

9. Cookies and analytics

Our website may use cookies and similar tracking technologies to improve user experience and collect usage statistics. Analytics data is processed in aggregated and de-identified form where possible. You can manage cookie preferences through your browser settings. Disabling certain cookies may affect the functionality of the website.

10. How to contact us or complain

If you have any questions about this Privacy Policy, wish to exercise your rights, or wish to make a complaint about how we have handled your personal data, please contact us:

Halloran Pike Solicitors
4th Floor, 12 Park Row, Leeds LS1 5HD
enquiries@halloranpike.co.uk · +44 113 496 0742

If you are not satisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Helpline: 0303 123 1113
• Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

11. Changes to this policy

We may update this Privacy Policy from time to time. The current version will always be available at https://halloranpike.co.uk/privacy.

This Privacy Policy does not form part of any client engagement agreement. For information about how we handle client confidentiality and legal professional privilege, see your client care letter or engagement agreement.